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Checklist for a Successful Toastmasters Meeting |
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RECEPTIONIST： |
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| 1. | Review related literature |
| 2. |
Arrive at 6：00 PM |
| 3. | Posters—1st floor/ B1 |
| 4. | Table setting/ lighting/ air conditioning |
| 5. | Guest sign up sheet/ club card/ members' sign up sheet |
| 6. | Pens/ badges/ Program & other handouts |
| 7. | Microphones/ camera |
| 8. | Overhead projector/ Slide projector/ VCR |
| 9. | Whiteboard/ markers/ erasers |
| 10. | Banner/ ribbons/ flags |
| 11. | Ballots/ awards |
| 12. | Drinks/ refreshments/ napkins |
| 13. | Timer & Ah-counter's equipment |
| 14. | Play the role as Vote-counter |
| 15. | Greet everyone |
| TIMER： | |
| 1. | Review related literature |
| 2. | Check watch with the Toastmaster |
| 3. | Confirm with the Toastmaster and General Evaluator time required for each participant |
| 4. | Give the time signal in authority |
| 5. | Report (by reciting, not by reading, the rules) correctly, clearly & concisely |
| AH-COUNTER： | |
| 1. |
Review related literature |
| 2. | Report (by reciting, not by reading, the rules) correctly, clearly & concisely |
| 3. | Collect the fine courageously |
| JOKE MASTER： | |
| 1. | Review related literature |
| 2. | Don't talk too much |
| 3. | Invite at least 5 joke tellers |
| 4. | Open one chance for the guest |
| 5. | Watch the total time |
| TABLE TOPICS MASTER： | |
| 1. | Review related literature |
| 2. |
State the question briefly |
| 3. | Don't talk too much |
| 4. | Invite at least 5 club members |
| 5. | Give priority to those who don't have assignments and have not participated in the Joke Session |
| 6. | Watch the total time |
| SPEAKERS： | |
| 1. | Review related literature |
| 2. | Prepare (as early as possible) according to the manual |
| 3. | Consult with evaluators beforehand and afterward |
| 4. | Rehearse till comfortable |
| 5. | Bring the manual to the meeting for evaluator and president to sign |
| 6. | Arrive before 6：15 |
| 7. | Sit near the head of the table |
| 8. | Listen intently to other speakers and evaluators to show courtesy and to learn |
| EACH AND EVERY PARTICIPANT： | |
| 1. | Review related literature |
| 2. | Prepare accordingly |
| 3. | Rehearse |
| 4. | Contact related persons |
| 5. | Control the time |
| 6. | Perform confidently and gracefully |
| 7. | Sit next to a guest or a new member and talk with him/her to show your hospitality |